Complete CMMS solution for schools & universities

Create safe learning environments, optimise facility operations, and reduce maintenance costs with intelligent asset management designed specifically for primary schools, secondary schools, colleges, and universities.

Education CMMS Solution

Complete maintenance management for educational facilities

Facility Tracking

Campus-wide monitoring

Preventive PM

Automated scheduling

Work Orders

Digital management

Analytics

Performance insights

Our Features

Built for Educational Facility Operations

Complete maintenance management tools designed specifically for classrooms, laboratories, student accommodation, sports facilities, and campus-wide operations across the United Kingdom

Digital Facility Inspections

Customisable checklists for HVAC systems, electrical, plumbing, classrooms, laboratories, and sports facilities with compliance documentation.

Preventive Maintenance Scheduling

Schedule maintenance during half-terms, holidays, and out-of-hours to minimise disruption to lessons and activities.

Work Order Management

Create, assign, and track work orders with priority levels and completion tracking for estates and facilities teams.

Regulatory Compliance

Maintain compliance with HSE regulations, fire safety, DfE building requirements, Ofsted standards, and accessibility requirements.

Asset Performance Tracking

Monitor facility conditions, equipment health, and maintenance costs across your entire campus or multi-academy trust.

Mobile-First Platform

Empower caretakers and estates teams with mobile access to work orders, manuals, and inspection forms across campus.

MOBILE SOLUTION

Mobile Inspection App for Estates Teams

Equip your caretakers, site managers, and estates staff with a mobile inspection app designed for educational institutions:

  • Complete digital inspection checklists across campus buildings and grounds
  • Access inspection history, maintenance logs, and compliance records instantly
  • Report facility issues, equipment breakdowns, and safety hazards immediately
  • Capture photos, signatures, and detailed notes for audit trails
  • Work offline and sync when connected—ideal for large campus sites

Mobile Inspection App

For Educational Facility Teams

Digital Checklists

Complete inspections across campus

Access History

Logs & compliance records

Instant Reporting

Report issues & repairs instantly

Photo Capture

Photos, signatures & notes

Analytics Dashboard

Real-Time Campus & Facility Insights

Make data-driven decisions with comprehensive educational facility analytics:

  • Live dashboards showing facility status, maintenance schedules, and work order progress
  • Budget tracking and cost allocation by building, department, and project
  • Custom analytics on energy consumption, equipment utilisation, and space management
  • Automated alerts for maintenance due dates and safety inspection deadlines
  • Historical reporting with trend analysis and predictive maintenance insights
See Dashboard Demo

Real-Time Analytics Dashboard

Campus & Facility Insights

Live Facility Dashboard

Real-time status & schedules

Budget Tracking

Cost allocation & transparency

Energy Analytics

Consumption & efficiency metrics

Automated Alerts

Maintenance & safety notifications

Facility Coverage

Complete Asset Hierarchy for Educational Facilities

Deep asset management supporting campus-wide tracking across all educational facility types—primary schools, secondary schools, sixth form colleges, and universities:

  • Teaching spaces: classrooms, science laboratories, IT suites, lecture theatres, and workshops
  • Student accommodation: halls of residence, dormitories, and boarding houses
  • Sports facilities: gymnasiums, sports halls, swimming pools, and playing fields
  • Building services: HVAC systems, boilers, electrical systems, plumbing, and lifts
  • Grounds and external: car parks, pathways, fencing, playgrounds, and landscaping

Education Facility Coverage

Complete Campus Management

Teaching Spaces

Classrooms, labs, lecture theatres

Student Accommodation

Halls, dormitories, boarding houses

Sports Facilities

Gyms, sports halls, swimming pools

Building Services

HVAC, boilers, electrical, lifts

Safety & Compliance

Audit-Ready Documentation for Educational Standards

Pre-configured inspection templates ensure compliance with UK educational safety regulations:

  • Inspection forms for HVAC systems, fire safety, electrical, plumbing, and playground equipment
  • Student and staff request portal with automated work order routing
  • Complete audit trails with timestamps, photos, and digital signatures
  • Automated compliance reporting for HSE, fire regulations, and accessibility requirements
  • Customisable templates for primary schools, secondary schools, colleges, and university campuses

Safety & Compliance Checklists

Audit-Ready Documentation

Facility Inspection Forms

HVAC, electrical, plumbing, fire safety

Request Portal

Student & staff work requests

Safety Standards

HSE, fire codes, DfE compliance

Complete Audit Trails

Timestamps, photos, digital signatures

Why Choose Oxmaint

Benefits for School Business Managers and Estates Teams

Minimise Learning Disruptions

Proactive maintenance strategies reduce emergency repairs by up to 26% and improve facility uptime for pupils and students.

Ensure Pupil Safety

Stay compliant with DfE, HSE, and Ofsted requirements through automated documentation and inspection records.

Reduce Operating Costs

Optimise facility spending by identifying failure patterns and eliminating unnecessary repairs, saving up to 20% on maintenance budgets.

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